Ordered Pending

This report allows providers and coordinators to search for patients who have had mammograms ordered (but not yet completed), and the latest status.

To run an Ordered Pending report

1. Click Ordered Pending on the BCR Dashboard.
2. Select the following required filters:

   • VISN: Select the VISN from the drop-down list

   • Station/Healthcare System: Select the Station or Healthcare System from the list. The Facility ID will be shown in parentheses.

3. Select the following optional filters, if desired:

   • Show Latest: When this check box is selected, only the latest test ordered (for patients with multiple tests ordered) will be returned. To include all mammograms ordered, de-select the check box.

   • Start/End Dates: Click the calendar icons to select the start and end dates of the query, or enter the date in m/d/yyyy format.

   • Patient Name: Enter the first or last name of the patient, or any portion of the name.

   • Provider Name: Enter the first or last name of the provider, or any portion of the name.

   • Mammogram Type: Select the type of mammogram, i.e., Screening, Diagnostic or Undetermined.

     Technical Notes used in Evaluating Mammogram Type If an order exists for the mammogram, the CPT code of the order is evaluated by the following: If code = (77052, 77057, G0202): The type is "Screening" If code = (77051, 77055, 77056, G0204, G0206): The type is "Diagnostic" If an order does NOT exist the following criteria is used: Under the (40-74) age range, patient should not be "required" - diagnostic WHEN ((Age < 40) AND (Mammogram Most Recent Screen Frequency IS NOT NULL)) THEN 'Diagnostic' Above (74) age range, patient should not be "required" to have a mammogram more frequently than 2 years – diagnostic WHEN ((Age > 74) AND ((Mammogram Most Recent Screen Frequency '2Yr' OR Mammogram Most Recent Screen Frequency IS NOT NULL))) THEN 'Diagnostic' If patient's last BIRAD was 3 or greater – diagnostic WHEN ((Age BETWEEN 40 and 74) AND BIRAD Score >= 3) THEN 'Diagnostic' If patient in age range, has a screening frequency less than 1Yr - diagnostic WHEN ((Age BETWEEN 40 and 74) AND (Mammogram Most Recent Screen Frequency < '1Yr' THEN 'Diagnostic' If patient is male THEN 'Diagnostic' ELSE 'Screening'

   • Age Restriction: Select the desired age range.

   • Gender: Select the gender.

   • Race: Select the race.

   • PACT Team: Click the check box next to each PACT to include in the search, or click Check All to include all PACTs.

4. After setting filters, click Run Report.

Viewing the report

The resulting report will display the results of the search in a grid format. The data can be exported to different file formats, including Excel, comma-separated values (CSV), PDF, or Word.

The report can be sorted by column in ascending or descending order by clicking the up or down arrow in the column.

Note that an Incomplete Order denotes and order date more than 2 months past.